Tuesday, March 1, 2016

Meeting Notes 3/1

Hello everyone.

First, we have several volunteering opportunities. Remember, you must have 10 hours of volunteering in order to be on the team next year. We keep track of everyone's hours, and the person with the most hours wins a special reward. Spring Quarter is a great time to volunteer because we have no shows and less lessons!

Saturday, March 12 we have an opportunity to volunteer at a rock-climbing competition from 8 am to 4 pm (or noon).

Saturday, April 2 and Sunday, April 3 we have an opportunity to volunteer for the cycling team with two shifts possible: Morning shift, which would be in charge of sweeping; Afternoon shift, which would be manning the radio.

Every Saturday, you can also volunteer at Rachel's barn by helping Kodie with the barn chores.

We also have a bonding opportunity on Wednesday, March 9th at Rudy's Pizza, which helps the WWU Crew Team raise funds. 15 percent of what we pay will go to the crew team (just be sure to say you want proceeds to benefit WWU Crew!) We will meet at 7 p.m.

Another bonding opportunity is a cookie decorating party. This will be potentially held on Friday, March 11.

We have clinics coming up! If you have any ideas for clinics or people who might be interested in giving one, let the officer board know. Right now, we hope to have a cross-over clinic and vaulting clinic.

A new change has been implemented regarding gas reimbursements. Now, the school will reimburse a flat rate depending on how many miles are driven, not per each instance. However, we need to know the average you spent for each distance so these amounts are accurate. If you have gas totals for shows, please send them to the officer board so we can pass those along to the Sport Club Office.

For Spring Quarter riding, lessons will be once a week and will cost $125 for the quarter. Bring in your schedules by next meeting.

We will be hosting elections soon! We have three spots becoming available: Secretary, Treasurer and Vice President. Some pros of being an officer is that you are in a seat of power, pay no dues, always know what's going on, it is a resume builder, you get great experience and get more riding opportunities. However, the cons are that it is a large time commitment, with some late nights and early mornings.
If you are good at meeting deadlines, not a huge procrastinator, can balance the team and personal/school life and love the team, you would be a good fit for an officer! Note that you HAVE to do a two hour leadership training sometime in April or May, must be available September 17 and 18, and have CPR training September 19 and 20.
Here's a short description of each officer position:
Secretary: In this position, you are in charge of making sure all travel is set. This includes working with the Sport Club Office and working on strict deadlines to file the proper paperwork, book hotels and rent cars. You are also responsible for writing meeting notes and taking attendance.
Treasurer: In this role, you work with everything money related. This includes making sure accounts are set up for payments, the gear orders, ordering ribbons for our show and managing reimbursements for the show.
Show Secretary: Basically everything that goes into the show, you are in charge of. Reserving the fairground, getting judges, making show programs, entering everyone for every show and much more. It is a lot of work, but if you are interested in doing this in the future (we don't suggest running for this right now because there's a lot to know, especially if you've never done it), talk to Mikayla about it. This way, next year you can learn the ropes.
Vice President: The Vice President plans all our volunteering, clinics and fundraising. They are also in charge of taking over in the President's absence or helping the President with any tasks that may arise.
President: The President runs everything, making sure all the appropriate paperwork is turned in on time to keep the team a team. They organize lessons schedules, work with our coaches, manage team morale and deal with any problems that arise. You must have been on the Office Board for one year before you can run for President.
Elections will be held next week. Come with a speech prepared and which position you want to run for.

Also, our President Emily will be leaving for a study-abroad in Germany in two weeks (end of Winter Quarter) and will be abroad all of Spring Quarter. The rest of the Officer Board will be in charge in her place.

1 comment:

  1. Thank you for sharing the information and the things that have been discussed in the meeting. This will help in planning ahead for the game.

    ReplyDelete

2015 English Team

2015 English Team
2015 English Team